At this point in your inquiry, you may want to view the individual journal entries that make up the balance on the account. To do this, we will use another option on the Account Inquiry screen.
At the end of this lesson, you will be able to call up and view journal detail for a manual journal entry.
Directions: View a Journal Entry
- In the Detail Balances (RIT) screen, place your cursor on the line that you would like to select.
- Click once on the “Journal Details” button.
“Batch” column: the “Batch” names for all manual journal entries are formatted according to the standard RIT naming convention.
“Journal” column: each journal must have a unique name. Repeating the batch name is acceptable however you may choose to be more specific in designating your name.
“Source” see below.
“Entered Currency” transactions will always be reported in US Dollars only.
“Line” is the position of that specific journal entry which is part of that specific batch.
“Entered Debit” and “Entered Credit” will depend on the type of transaction.
Refer to the “Source” column. In this example all of these journal entries were prepared by a manual process. “Manual” means a person with journal entry responsibility prepared a journal entry directly in the application. “ACTIVE PAY” these entries are a part of a large pool of data that was imported from another database into the Oracle General Ledger. “ANAPOLI” is also the same process as “Manual” entries however the preparer has a unique identifier. We will cover subledger journal entries a little later in the class.
To obtain more information for all journal entries prepared by manual sources, click on the “Show Full Journal” button. In order to return to the previous screen, click on the “Detail Balances” button. You want to know more about the first journal entry. Place your cursor in the first row and clicks on the “Show Full Journal” button.
- Place your cursor in the first row.
- Click on the “Show Full Journal” button.
Notice the “Line” number for this transaction is 20 (see below)
NOTE: When viewing Journal details through Account Inquiry you will only be able to see the journal entry lines using account numbers that you have access to through your Reporting & Inquiry responsibility.
You want to know which Oracle user originally entered the journal entry. Click on “Help” located on the Menu bar at the top of the screen and then click on “Record History”.
- Click once on “Help” on the menu bar at the top of the screen.
- Click once on “Record History”.
You are able to view more information about the journal entry, including the Oracle user id of the individual who created it as well as the date it was created. You can also see when it was updated, and by whom.
- Click on the “OK” button close out of this window.
You are done reviewing this journal entry. Close the Journals (RIT) – 630DAC0701-01 screen by clicking on the close button in the upper right corner of the screen.
- Click on the close button in the upper right hand corner of the screen.
You are done reviewing the journal entries for 01.67000.73150.25.00000.00000 Period: JUN-15. Click on the button in the upper right corner of the screen.
- You are now back at the Navigator located in the application (not in your homepage). Both Navigators will take you to your desired responsibility or function.